Privacy policy
How Datastreamtools collects, uses, and retains personal data in connection with enquiries and reviews.
Data controller
Datastreamtools is the data controller for personal data submitted through this website or during an engagement.
Office: Cosco Tower, 183 Queen’s Road Central, Sheung Wan, Hong Kong
Email: info@datastreamtools.digital
Phone: +852 2801 7388
Data we collect
- Enquiry form fields: name, email, selected review type, statement period, message
- Correspondence related to scoping and delivery
- Engagement working papers that may include names of your staff appearing on ledgers or vouchers
- Technical logs such as IP address and browser type when you visit the site (see also our cookies page)
We do not ask for identity card numbers, bank login credentials, or payment card details through the website form.
Purposes
- Responding to enquiries and scheduling reviews
- Performing contracted reconciliation and cash review work
- Meeting accounting and legal record-keeping duties
- Improving site reliability where analytics cookies are accepted
Legal basis
We process enquiry data to take steps at your request before a contract, and engagement data to perform the contract. Analytics cookies run only with consent where required.
Retention
- Enquiry messages: up to 24 months after the last correspondence if no engagement follows
- Engagement files: typically 7 years after completion, aligned with common Hong Kong business record practice, unless a longer period is required by law or dispute
- Cookie consent choice: stored in your browser until you clear it
Your rights
Subject to Hong Kong Personal Data (Privacy) Ordinance requirements, you may request access to or correction of personal data we hold about you. Contact info@datastreamtools.digital. You may also lodge a complaint with the Office of the Privacy Commissioner for Personal Data, Hong Kong.
International transfers
Working papers and emails may be stored on systems whose servers are outside Hong Kong. Where transfers occur, we take reasonable contractual and technical steps appropriate to the sensitivity of the data.
Sharing
We do not sell personal data. We may share data with IT or professional service providers under confidentiality terms, or when required by law or competent authority.
Updates
We may update this policy from time to time. The version on this page is current as of the latest site publication.